How to Recall and Replace an Email in Outlook App in 2024?

Have you just sent an email, and now regret or are embarrassed to send the wrong mail? Or maybe you forgot to attach the files or sent some wrong attachments. Ok…now don’t panic. You can easily recall or replace an email in Outlook with some expectations that we will discuss below.

You often face this issue of sending a wrong email or irrelevant content to your teammates or HR. Even sometimes your mind is heated up with office politics and you send an email in a tone that you regret later.

You can easily get out of this embarrassing situation by using the recall function of Outlook. These features allow you to recall or undo any email that you have sent mistakenly. But you can use this feature with some limitations.

When I Can Recall An Email In The Outlook App?

• If you have a MAPI or POP account, then you will not be able to use the recall function.
• You can use this feature if your fellow recipient also uses Outlook services. If they will be using other mail services like Yahoo or Hotmail, then this function will not work in that case.
• Also, you need to be very quick to use this function. The recall function will only work if the recipient has not read the mail. If the mail is already opened and cannot replace or recall the mail.

Also read: Microsoft Copilot Pro vs ChatGPT Plus

Now you can only send an apology mail to the recipient and then can send them a new correct mail with the attachments.

Now we will discuss how to recall emails in the Outlook app and what steps you need to follow to recall your mail.

How to Recall or Replace Email in the Outlook app:

Before jumping to the steps, make sure this function is enabled in your outlook by the IT team. It is always suggested to ask them to enable this feature in your outlook.

• Go to the sent items Folders.
• Double-click on the mail which you want to recall.
• Under the message tab, navigate to the Actions options from the menu.
• A dropdown list will open, and from different options select Recall this Message.
• Now you will see a pop-up window with some options saying “You can choose Delete unread copies of this message” or “You can choose Delete unread copies and replace with a new message” if you wish to Replace the message.
• Select the “Tell me if recall succeeds or fails for each recipient check box” so that you will be notified of the actions.
• Select OK.

Remember: Your recall attempt may also fail if the recipient has disabled the feature allowing senders to delete an email he has not read.

If you are habitual of sending the wrong mail or forgetting the attachments then you can also try to delay the delivery of the mail. Meanwhile, you can check if you have done something wrong this time.

This feature will give you an advantage to review and edit your mail.

Also read: Apple is Seeking a Partnership with Google for a Gemini-powered feature on iPhones

How to delay email delivery in Outlook:

• While composing, navigate to the Options tab.
• On the top Menu, you will find an option Delay Delivery click on that.
• Now you will see a pop-up window, under the Delivery options check the box that says ”Do not Deliver Before”.
• Select the date and time as per your preference and close the pop-up window.
• Now your emails are scheduled for the selected date and time. Meanwhile, if you find any correction you can do that in your mailbox.

So here in this blog, we have provided you with a detailed guide on how you can recall or replace an email in your Outlook. This will save you from many embarrassing situations in your office. So, you can try these features out and thank us later.